Executive Secretaries and Executive Administrative Assistants-(4CI -8861)
Job Description
Job Title: Executive Secretaries and Executive Administrative Assistants
Location: Troy, NY
Employer: 4Consulting, Inc
Position Type: Full Time
Worksite: Onsite
Position Summary
4Consulting, Inc is seeking a qualified Executive Secretaries and Executive Administrative Assistants to support technology consulting, application development, systems analysis, testing, data management, cybersecurity, infrastructure, or project delivery services for client projects. The selected candidate will perform duties consistent with the client’s project requirements and company delivery standards.
Essential Duties and Responsibilities
The candidate will be responsible for:
- Manage daily office operations, reception, supplies, mail, facilities requests, and general administrative services.
- Coordinate meetings, events, catering, travel-related logistics, and executive scheduling as needed.
- Support office security, health and safety procedures, building access, and coordination with facility and technology teams.
- Maintain effective communication with employees, leadership, vendors, and other stakeholders while resolving operational issues proactively.
Minimum Qualifications
The position requires:
| Education | Bachelor’s degree in Computer Science, Information Technology, Engineering, Business, or related field, or equivalent combination of education and experience. |
| Experience | 3+ years of administrative or office management experience, preferably supporting senior executives or leadership teams in a professional environment. |
| Technical Skills | Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Video Conferencing Tools, Office Management Systems, Expense Management Tools, Procurement Systems |
| Business / Domain Skills | Office Administration, Executive Support, Facilities Coordination, Vendor Management, Meeting & Event Coordination, Customer Service |
| Communication | Ability to communicate with technical and business stakeholders. |
| Documentation | Ability to prepare project documentation, status updates, and deliverables. |
| Work Authorization | Must be legally authorized to work in the United States. Sponsorship may be considered where permitted by company policy and project requirements. |
Certification Required
None
Travel Required
None
Supervisory Role
No
Preferred Qualifications
- Experience supporting large offices, executive teams, or complex professional environments.
- Familiarity with facilities management, procurement, expense reporting, and enterprise collaboration systems.
Equal Employment Opportunity Statement
4Consulting, Inc is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, citizenship status, immigration status where protected by law, or any other legally protected status. All candidates will be evaluated based on job-related qualifications, experience, skills, availability, and ability to perform the essential duties of the position.